For business travelers, a good way to present proof of travel plans is to submit a company letter to expedite your passport. This letter will explain that you need a passport for business travel, and will specify the details of your next trip.
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Details Needed on the Company Letter for Passport Applications
The company letter you submit to expedite your passport must have all the following details and qualities.
- On company letterhead
- Signed by a representative of the company other than you
- Include your name and job title
- Specify a departure date within the next 14 days (this may be a tentative trip, but a specific date must be listed)
- State the country you will visit
Sample Business Letter for Fast Passport Service
___________________(Date)
US Passport Agency
US Department of State
RE: US Passport Agency – Company Letter of Expedite
To Whom it May Concern:
__________________(Name) is employed by __________________(company name) as a __________________(job title), and he/she requires a passport in order to travel internationally for business.
__________________(Name) will be traveling to ________________(country) for business purposes on ________(date of departure), and will be returning to the United States on __________(date of return).
__________________(Name) is requesting expedited passport service due to this urgent international departure. Should you have any questions regarding her business travel, please contact me at _____________ (business telephone number).
Thank you for your assistance with this expedited passport request.
Sincerely,
(original ink signature)
_____________________ (Name of company representative other than the applicant)
_____________________ (job title)
